Pause & Reflect Workshops are a tried and true approach to support learning, adaptive management, and strategic planning. In USAID’s Collaborating, Learning, and Adapting (CLA) Framework, Pause & Reflect falls as a sub-component under the Adapting sphere with the goal of getting a team to step back and reflect on what they have learned as a result of implementation. In this set of workshop materials, the process is also characterized as Food For Thought (FFT).
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FFT Workshop - Facilitators Guide
The FFT Workshop is designed to be flexible for your team’s availability. It can be conducted in a full-day in person, 2 half-day sessions, or 2-3 hour sessions over 5 days. It is possible to host a remote workshop, though the preparation will be more time consuming.
Also note that the one-day agenda is very full. For teams that have never done a reflection like this, some of the activities may take longer than this agenda suggests, and the first time implementation of the full workshop may take closer to one and a half days. Future iterations will have fewer activities, and people will be more familiar with the expectations and practiced in the kind of analytical and critical thinking that is required.
Learning Questions-Brief
An overall summary of learning and probing questions related to Program Performance considerations is provided below. A comprehensive Learning Question Guide which is matrixed with columns for common BHA Technical Sectors, is available.
The purpose of these questions is to dig deep into aspects of program performance (time, budget, results, quality, accountability, coordination, and local capacity), across these various technical components. Program leaders should be able to use their own knowledge and program documents and data to identify the areas ripe for reflection, based on their Strengths (or successes) or their Opportunities. Select 3-6 questions (depending on the size of the workshop).
SOAR Discussion - Facilitators Guide
ASK: How well do we adhere to schedule and deliverables? Was the response timely for project
participants and aligned with local needs, events, and seasons?
